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Administration Assistant

Administration Assistant

Cairns, QLD

About the Role

Our Cairns office is seeking a flexible and proactive Administration Assistant to join the team.

As the Administration Assistant, you will be a key go-to person, using your initiative and problem-solving skills to ensure the smooth running of the branch. You will be an integral part of the team, helping us meet both internal and external needs.

 

Duties include, but are not limited to:

  • Efficiently assist the consulting staff by applying your understanding of our systems and processes effectively.
  • Reception duties and phone management.
  • General office administrative duties, such as data entry, word processing and filing.
  • Maintaining general office record system including invoicing, project closures, and archiving.
  • Organisation of staff logistics, including calendar management, travel, accommodation, and vehicle bookings.
  • Assist with arrangement of client and staff social events.

Hours are generally Monday to Friday, 8:00 am – 4:30 pm, but we are open to part-time arrangements during school hours for the right person.

 

About You

  • Excellent PC skills and intermediate knowledge of the MS Office suite.
  • Well-developed verbal and written communication skills.
  • Quick to learn new technologies and helpful in teaching / supporting others.
  • Ability to work under pressure and respond proactively to support internal and external stakeholders.
  • Strong interpersonal skills with the ability to engage with a wide range of stakeholders.
  • A genuine interest in helping others and working as part of a team.
  • Effective time management.
  • High work ethic and reliability.
  • Proactive and flexible attitude – no two days are the same!

 

What’s in it for you

  • Ongoing training and development programs.
  • Flexible work arrangements.
  • Annual Wellbeing Allowance.
  • Enhanced leave and superannuation after milestones.
  • Discount offers on your shopping through our Douglas Good Deals.
  • Employee Wellbeing Platform providing 24/7 personal safety, medical and mental health support.

 

Application should include: Please submit a brief cover letter demonstrating how you would fulfil this role, along with your resume and any work experience references.

 

This position is available to Australian citizens or permanent residents or with permanent work rights in Australia.

Please note that only shortlisted candidates will be contacted.

Apply Now

Part 1: Personal & Professional Details

Part 2: Upload Supporting Documentation

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